Increase Your Personal Productivity – Tips to Ensure That Your Day Is Well Spent

Do you feel that you are unable to get enough work done even though you have very little time to spare at the end of it? If you feel completely overwhelmed by work then it is perhaps time for you to examine your personal productivity. The difference between successful people and those who are not is perhaps how they are able to make their time more productive. In fact, it is a well-known fact that overachievers are able to get more work done in the least possible time and they also have plenty of time left over for leisure.

Distractions are the biggest killers of personal productivity. They can happen whether one works at home or in an office and can take the form of telephone calls, text messages and increasingly, social networking sites like Facebook. If you examine your day you are bound to find many of these distractions that resulted in you spending a lot more time doing work than you really needed to.

If you are unable to deal with these distractions by exercising self-control then you ought to keep them as far away from you as possible. Switch off your internet connection if necessary. If you get a lot of phone calls then you should screen them for the really important ones. If the distractions are caused by people at office who just stop by for a chat then you should learn to politely deflect their attempts at conversation. You could always tell them that you will be available to chat during lunch or some other convenient time.

Even the way in which you do work might be eating into your productivity. If you are disorganized then you will very likely be scrambling from one task to the other without completing any. Always start your day (and preferably your week) with a proper schedule so that your time is well mapped out. Focus on the most important tasks first. If it is possible to delegate less important tasks then you ought to do that as well since this will save you a great deal of time.

You also need the right equipment in order to be very productive at work. Make sure that you know how to use technology effectively so that you can cut through your work. For instance, you could use your cell phone or any other hand held communication device to sort through your emails and also plan your day while you have some spare time. Your workstation should also be tidy and organized so that you do not waste time looking for things. Also, a tidy place will help ensure that your thoughts are orderly.

It is always good to get professional help if you feel that you still cannot get things under control. Join a training program that will help you increase your personal productivity or at least buy a tutorial on the subject. You will be very happy with the way in which your work output increases and also with the fact that you will have lots of time left over for leisure.

Why Personal Productivity Matters for Your Career

You are likely very busy in your career right now and accomplishing important and required activities. But are there any tasks that you are putting off for a future date and time? Perhaps you have thought of something you would like to do and have not yet gotten to it, making an excuse that begins with either “one day I will” or “I’ve gotten behind” – to name a few. Being busy does not always equate to being productive. When you expend energy, are involved in busywork, find yourself active, or exert extra effort, those are all indicators you care about your job or career. But what if you could get more out of the time that you invest?

What Is Productivity?

Your job will demand completion of tasks and there is an expected type of performance that is associated with your job title. In addition, being highly efficient in your job is linked to the level of productivity you attain. This is similar to the way that organizations operate. Business productivity is related to a measurable output and it requires that all processes and functions are operating quickly and efficiently. Productivity for you can therefore be defined as working with a purpose and functioning with focused attention on important or priority activities, both effectively and efficiently.

Productivity and Your Job

There are assigned duties for your job and you have a specific amount of time in which to complete them. However, not every aspect of your job is completely managed for you and that means you have an ability to maximize your time and accomplish more. Being productive in your job means that you are setting goals, establishing priorities that are based upon the importance of your tasks, and you plan for the use of your time. To become highly efficient you can break down the goals you’ve established into targeted due dates and schedule them in your weekly and monthly plan.

Becoming Productive

There are strategies you can utilize to become productive in your career and that begins with more than the development of a checklist. For example, you can utilize prioritization as a strategy to make the most of the effort you devote to your workday. You can also examine your working environment to determine if it is conducive to being productive or distracting and causing time to be wasted. Another strategy is multitasking and that can either assist your progress or detract your time, depending on the types of activities you are involved in. For example, working on a required task and also monitoring activity on Facebook is not an efficient use of your time. In contrast, working on two projects with an immediate due date could be effectively completed with focused attention.

What Blocks Productivity

Time wasters are probably one of the most lethal activities that can minimize your productivity during the workday. It consists of any activities you are involved in that causes you to alter or discard your daily or weekly plans. Busywork can also block productivity by performing tasks that are non-essential. Procrastination or putting off and delaying a task can also minimize your efficiency. Finally, being disorganized and not knowing if your time is well spent can also be a significant detractor for your ability to be highly productive. While you do not have to plan every minute of your work day, the minutes you spend on these activities can add up over time.

Results of Being Productive

There is a saying that is often used in organizations and it states that as an employee you should “work smarter, not harder”. While I am not a fan of clich├ęs this statement does hold merit. Working smarter means that you are in control, you have planned your activities, and manage your time well. The impact of productivity on your career can also influence your personal life. The higher level of productivity you can achieve, the more you are able to accomplish in any given day. It is a matter of being in control of your time and resources. Being highly efficient and productive is always an option for you to use in your career. You can strive to attain it on a continual basis or implement it when you find yourself unorganized and missing important deadlines. Being productive means you have greater output because you are in control of your day and aware of how your time is spent.

Personal Productivity – How to Boost it For Success

Productivity, the key to business and personal success.

Let’s talk about productivity, what it is, why it’s important and how to achieve it. What do I mean by “productivity, the key to business and personal success”? What I mean is that productivity, in this sense, is about results. It’s about creating actual, real world, tangible, measurable results. It’s not about just doing a bunch of work and pretending like you’re getting a lot done or trying to look like you’re getting it done. It’s about actually getting results in the real world. I’m going to teach you a technique here for really maximizing your productivity. It’s a simple technique. Anyone can do it. You can do it starting immediately. I think you’ll see that it’ll dramatically increase your productivity.

The first distinction I want to draw is the distinction between activity and results. You’ll hear me talk a lot about this. You hear other experts talk a lot about it. It’s very easy to confuse activity with results – to get confused and think that a bunch of work equals a bunch of results. This is particularly a problem with people that you have working on your team because people that are used to working in the job environment, they’re just used to doing their job and getting a paycheck. In fact, in employee and job type roles, results are often the enemy.

I heard a great story about a mailman that went to work at the post office, and he was new. The guy that had his route before him worked on it for like 30 years. This guy came in, went through the whole route, and got done halfway through the day and came back and said, “I’m done,” and the other postal workers said, “Figure out how to take longer to do that because you’re making us look bad, and if you don’t, we’re going to make your life hell.” He said, “Oh, I understand.” These postal workers were used to just having a job where they get paid for time and not for results. They didn’t want to have that threatened because they were taking their time doing personal things and so forth.

Sometimes the job mentality can really corrupt results. So, how do you get around this?

The technique I want to share with you right now for maximizing results is very simple. It’s deceptively simple, but I think if you start using it, you’ll see it’s amazing. The idea is to start measuring productivity visually. Here’s what I mean: Let’s say that you want to lose some weight. Well, we don’t really know how much we weigh. We can’t really see it, and if we get on the scale every day, sometimes we weigh a couple of pounds more, sometimes we weight a couple of pounds less, depending on what we ate or we drank or the time of day or whether we have our clothes on or we just took a shower or whatever. It’s kind of hard to see. We can’t really get a feedback system that informs us.

On the other hand, you can take a simple spreadsheet, like Microsoft Excel or like a Google spreadsheet, which you can get for free online with Google apps and weigh yourself everyday. Then, you put the weight in the box, click on the little charting button, and you create a visual chart. What happens is you see it going up and down. You see the variation. And this is in any process you measure. You see the direction it’s going. Is it going up? Is it flat? Is it going down? You can actually see it very clearly. The visual feedback does its own work. It builds its own awareness. It creates direction all by itself.

I use this technique, not only with a lot of different projects that I’m working on, but also all through my business. In fact, we measure dozens and hundreds of different variables and numbers and processes on visual charts, so that we all know what’s going on. If you look at a column of numbers, there’s no way to chart it in your mind. You can kind of figure it out, but when you see a chart, a graph with the actual progress, and you can see it’s going up, it’s going down. You can see any exceptions. The whole thing speaks very loudly. I think that this idea, what they call the visual display of quantitative information – in other words, the charting of numbers – is one of the biggest innovations that we’ve ever had as a SPECIES.

So, do you want to dramatically increase your productivity? Take the top three things that you’re working on, and figure out how to put them on a chart. Let’s say it’s a project you’re working on. Put down how many hours per day you are investing in the project – uninterrupted and not distracted…totally focused. Put it in the box every day. Do you want to track your sales, and make them go up? Put in the sales that you’re making every day for yourself or for your business, and chart it. You will watch it go up. Things that are measured improve.

There’s a great quote that my friend Joe Polish says a lot: “Processes that are measured improve, and processes that are measured and reported improve exponentially.” So if you really, really want to get a lot of juice out of this, start measuring your process and then start reporting it to someone else. You will see everything happens inside of you to make your process improve and to start getting a lot more results and to dramatically increase your productivity.

So there’s one great idea for increasing your productivity. Put it to work right now. Start visually charting and watch your productivity skyrocket.

Personal Productivity

Do you feel lost and like you’re being pulled in too many directions?

Sometimes in life we feel disconnected, torn between our physical, emotional, and logical. Sometimes our emotions tell us to do something but logically we shouldn’t. Sometimes our logical side is telling us something has to be done, but physically we don’t feel like it. These conflicts within ourselves are very counterproductive.

How you can become more productive…

You have to try to manage yourself and make all your feelings, thoughts, and emotions work together. Of course, this is easier said than done. Getting enough sleep and eating healthy is one way to keep your mind and body healthy and energized, which can prevent tiredness. Also, make sure you have some time for yourself during your day. You need some time to relax or do something you enjoy to keep your emotional side happy. When you keep all these sides happy, you can then focus on one thing and use all these sides together to have an productive outcome.

Are you easily distracted or bad at time management?

Distractions are everywhere, phone calls, text messages, television, e-mails, Facebook. Distractions make it take longer to complete tasks. When things don’t get done on time we become stressed and it can be bad for your work reputation. You have to manage yourself to use your time efficiently and eliminate distractions.

How you can become more productive…

Try to control yourself. Don’t go on Facebook while you’re working, turn your cell phone off and only check your e-mail 2 or 3 times a day. You can also decide to only take phone calls and respond to e-mails during a certain time. Kind of like office hours. You may also think that multi-tasking is a good skill that allows you get multiple things done at once. However, when multi-tasking your only putting a small amount of effort into each thing. Productivity is all about focus and putting all of your energy into one thing at a time. Work on one thing at a time and don’t stop until it’s completed. When your task is completed take a break for an interruption. Then, refocus everything onto the next task at hand and do not lose focus until that task is completed. Multi-tasking can drain your energy, get you confused, and stress you out. Sometimes you may need to multi-task for a short period of time, but don’t try to do too many things at once. If you are unfocused and wasting time, that is probably why you are poor at managing your time. You will be amazed how much more time you have when you focus and eliminate distractions. You will get things done quicker and stop being late.

Does your life seem inconsistent and jumbled?

If everyday you’re rushing around doing things in different orders and forgetting to do things, then it’s probably time for some change. A little change can be a good thing especially a change to consistency. Habits and schedules are one way of being more consistent. They can also help you manage your time as well.

How you can become more productive…

Having a schedule and habits can help you get things in order with less disarray. If you don’t really have any habits, that is why you feel so inconsistent and jumbled. Choose one habit to start. It can be big or small. Your best bet, it to pick one that can affect you in a positive way and better help you achieve goals that you have. Starting a new habit can actually be kind of hard. First, you have to remember to do it every day. When you have the urge to just not do the new habit one day, try harder. If you skip some days, then you are continuing to be inconsistent. The whole point of starting a new habit is to use your willpower to create a habit that will help you stay on track. You want your habit to just starting happening naturally, without you putting much effort in to it. Give yourself a month to pick up this new habit of your choice. The next month, try it again choosing a different new habit and make sure you still do the previous habit. Also, you can try to create a schedule for yourself. It doesn’t have to be extremely specific, but it should consist of blocks of time for you to focus on a task to complete. You may have a schedule of working for an hour then taking a 10 minute break. Then, work for an hour, take a 10 minute break, work for an hour, take a 30 minute lunch, work for an hour, and so on. Each hour you should be focused on doing only one thing and completing it. After a break, the next hour should be spent focusing on and completing another task. A time schedule can make you much more productive.

Is your work desk disorganized and your home messy?

You may be trying so hard to be productive that you don’t really straighten up. You’re too busy working and making time for yourself that you don’t have extra time to spend on cleaning. You may be surprised to know that you would be more productive if you were organized.

How you can become more productive…

If you are messy, you’re probably wasting time looking for things. Wasting time is never a part of being productive. If you are organized, you will feel less stress and you will always be able to easily find anything that you are looking for. Clearing off your work desk can help clear off your mental desk. A lot of people may not even realize it, but if you live in a messy house it is sometimes harder to relax. It can become annoying to walk around things, and step over things, and search through piles of clothes for something to wear. Just start cleaning up. If you don’t need it, throw it away. If you need to keep it, organize it. Have your work desk clear. Organize any papers or anything that you have. If you will need to reference them in the future, come up with some type of filing system so that you can easily find them. You don’t have to go nuts and have everything perfect, but remove clutter and organize things to easily be found and you won’t waste time and energy trying to find misplaced things.